A child’s party can become a stressful endeavor as parents strive to pull off the perfect event in the face of work pressures, other household commitments and the general mayhem of their lives. With so much to organize in one of the world’s busiest cities, the search for a good venue and reliable Best Kids Party Planners, as well as for a good children’s birthday cake supplier who can get through the mayhem of the traffic in time, can be a daunting and potentially very stressful task.
The key to your sanity is hiring professional for the best kids party planners in Nairobi to help you prepare for your child’s special day. And hiring them is not an extravagance, it’s a strategic move. If you hire the right kids party planner for the job then they can turn all of the stress of preparing for your child’s special day into an experience that is effortlessly flawless.
So how can you find the best kids party planners to help you pull off the perfect children’s birthday party in Nairobi? In this guide we reveal to you the 7 secrets that you need to know to hire kids party planners in Nairobi and ensure your child’s special day is nothing short of perfect!
Why You Absolutely Need Professional Kids Party Planners in Nairobi
Planning the best kids party planners in Nairobi can be a really stressful task! The Pinterest tutorials look easy enough to replicate but truly planning a perfect kids party in the capital is best left to the professionals who know all the tricks to ensure your child’s special day is one to remember.
Of course, the biggest advantage is not having to manage all the heavy lifting required to get every single element of the party to arrive at your venue on time. That’s the job of a Professional party planner – to manage all aspects of transportation, co-ordinate all of your party suppliers, negotiate with venue managers to ensure that they create a space perfect for your party.
Local event planners have connections to the best suppliers, so instead of trawling the web to look for the best face painters, magicians and bakers in Nairobi, the children’s party planner does all the hard work for you. They have an established network of the highest quality professionals in the market, and can even get the best prices for you.
The biggest advantage of not planning your child’s party is not having to take the strain of trying to create a wonderful event and at the same time trying to deal with the aspects that inevitably start to go wrong. When everything is planned by a parent, there is usually a huge amount of anxiety throughout the entire time.
With a party planner, that stress is all removed. Your child will enjoy their party all the more as you can relax and watch them. Your pictures will be far superior than any others, and you will have a wonderful time to remember for years to come.
The 7 Ultimate Secrets to Hiring the Right Team
There is a huge difference between having someone deliver a couple of balloons for you and having a team of experts create and host a unique and successful event for children.Here are 7 Kids Party Planner Insider Secrets in Nairobi that will help you pick the best kids party planner for your child’s special day.
1. Scrutinize Their Portfolio for Versatility
No one wants a party planner who is one trick pony – someone who can only plan a specific type of party. The best kids party planners needs to have lots of experience planning themed parties. If you book a kids party planner, they should be able to transform a venue for your party. We have recently planned a beautiful African Safari themed party which was held in a beautiful garden in Karen.
However, we have also planned a chic, modern superhero themed party set up in a Westlands indoor function room.It is very important to look at past events that a party planner has organized in order to see the variety of themed events that they have organized. It is also very important to see the fine details of their work including balloon garlands, party dessert tables, etc. These are very important aspects of a party that can really make or break the overall look of the party.
2. Hunt for Authentic Client Testimonials
Reviews – look for the real stuff. Word-of-mouth and a good community reputation are key in a close-knit city like Nairobi, so don’t just go off the glossy reviews on the party planner’s own website. Look for independent reviews on various local community Facebook groups, such as Nairobi Expats or a parenting forum for Kenyans. Pay particular attention to their Google Reviews and how they deal with any negative comments. You can get a sense of their service, punctuality and ability to cope with children’s events from reading what other local parents have to say.
3. Demand Transparent Pricing Upfront
Another way to get a grasp on the cost is to check for any hidden extras that could potentially cost an arm and a leg in order to avoid an event planning disaster. A children’s party planning service should clearly outline all costs of events in Kenya before you pay a deposit.
If a children’s party planner provides you with a budget quotation in Kenyan Shillings (KES) prior to a deposit being paid then that’s all well and good. However, be sure to check for any additional transport charges for traveling around Nairobi with equipment, late night charges for additional hours of entertainers and generators to supply power in case of power blackouts at venues.
4. Check Their Entertainment Roster
Incorporating entertainment at a children’s party is often overlooked until it is too late. An excellent party planner will have an extensive roster of first class children’s characters, mascots, entertainers, including a variety of shows including puppet shows, magic, children’s discos, etc. Not only should the planner have an impressive array of entertainment, it is equally important to ask if the characters and entertainers are suitable for children of all ages, whether it be for toddlers to pre-teens.
When booking a party planner with staff make sure that the staff are experienced and well trained to handle children of all ages. The children should be included in the fun and everyone should be able to join in and have fun. All children at the party should have an enjoyable time and no child should be left out or bored.
5. Prioritize Safety and Hygiene Standards
A big part of kids’ parties is play. All sorts of play – from running around in a big backyard to playing with playdough. This can be really fun but also a bit of a worry, as kids can get scratched, bruised, or worse. Make sure the kids’ party planner in Nairobi you choose has really good safety standards in place. For example, they should clean their bouncy castles and soft play equipment out regularly, and make sure their face painters use the very best paints that are safe for children’s skin. The on-site staff should also know how to deal with any kind of injury, and have basic first aid skills.
6. Test Their Communication Speed
Let them know that you will be making arrangements for them to be at your home for the kids’ party (i.e. balloons and event), and ask for their plan for if they are unable to make it. See how they respond, as this will generally give you an indication of how they will respond should something unexpected arise and they have to deal with a late delivery of say, a cake for instance.
7. Ask About Day-Of Coordination
And this is perhaps the most important of the secrets to finding the best party planners. This person will be on site when your party is taking place and will be responsible for managing the event and adhering to a strict timeline of events. They need to be able to prompt the cutting of the birthday cake and coordinate the activities provided by any entertainers you have hired.
It’s not always the most charismatic or outgoing person who provides the best kids party planning in Kenya. In many cases it is better to choose an event planner and then find out who will be on site on the day. It’s also very important to establish their role within the planning of your event prior to the day, so you can rest assured that everything is going to run smoothly and that there won’t be a time when you are left to manage the proceedings while the hired help stands idly by.
Popular Kids Party Themes Trending in Nairobi
Your theme is probably the most exciting part of booking a party planner in Nairobi today. Most party planners are delivering more than balloons these days.
- Mini-Safari Adventure: This is a classic theme that is a timeless and fun way to bring a taste of Kenya into your child’s special day. We create mini camping tents and a set up of natural greenery to bring the outdoors to life. The use of Khaki, animal prints, balloons and other outdoor paraphernalia, is a great backdrop for children to go on an outdoor Scavenger Hunt or other fun activities.
The biggest kids’ party planning trend in Nairobi at the moment is certainly Equestrian Elegance / Pony Parties. Kids’ parties are being hosted at all the different riding schools in Nairobi, such as the ones based in Kitisuru. There are many stables who hold pony parties and events where the kids can go for gentle pony rides with the chance to spend as much time as they like grooming, mucking out and generally looking after the horses. There is also a very popular event called Glam-a-Pony where kids can dress up their favorite horse in styles from normal riding wear to full Prada outfits.
- The Superhero Training Camp: Perfect for high-energy super-kids. The parties allow the kids to engage in obstacle courses, agility drills and they get to meet a high-quality mascot or two for the day to make for a truly unique party experience.
- Tropical Beach Vibes: Bring a little bit of the coast to the city. Vibrant Tropical colors mixed with water play such as sliding pools and inflatable pools to create a Moana like Tropical Paradise with even fresh fruit to grab and dip as they play.
How Lumi Events Inspires Celebrations
Although our Guide for finding the Best Kids Party Planners in Nairobi is of specific value to Nairobi’s parents searching for that special Kids Party Planner for their child’s next birthday; the general principles of putting together an exceptional soiree of any kind, are in every corner of the globe the very same. And here at Lumi Events, Kenya”s leading party and event planning portal, we plan the biggest of corporate parties, such as a massive gala in Westlands, and provide party inspiration and advice to plan that intimate and very magical child’s birthday party in Kenya, and anywhere else around the country.
At the end of the day, the hallmark of a great event is creativity, detail and passion. Regardless of where you are in the country and what type of celebration you are hosting (whether it be an intimate child’s birthday in Upper Hill or a large corporate gala in Karen), Lumi Events is here to inspire you. Our events platform provides event inspiration to people around the Country and also access to current trends and styling ideas for party planning for a variety of celebrations and events.
If you’re planning a party anywhere in the country we would love you to check out the rest of the Lumi Events blog for Party Ideas, Events inspiration, Party Styling Tips & Event Management Advice to help make your next function the best that it can be.
Frequently Asked Questions (FAQs)
How far in advance should I book an event planner in Kenya? To secure the best vendors and venue for your party in Kenya it is recommended to book your event planner at least 4 to 6 weeks in advance, for peak season (December, school holidays, etc) we recommend you get in touch with us at least 8 weeks in advance to book the best event planners in Nairobi and other parts of Kenya for your party.
Do Nairobi party planners offer venues for kids parties? Some party companies for kids have their own designated outdoor spaces or indoor play-areas. They are mobile too and will source a venue for you; from places like Karura Forest to private estate gardens, clubhouses and more. Some are based in Runda or Karen.
Hiring a professional party planner for your child’s special day is an investment to ensure not only your own sanity but your child’s absolute happiness. We have given you the 7 secrets that you will need to know before searching high and low for your ideal party vendor in Nairobi. Before you start searching for your perfect party planner in Kenya be sure to bookmark the Lumi Events blog for future reference of Party Ideas from around the globe as well as Styling Tips from our Events Design Team.
